Demystifying the Cost of an Outsourced Invigilator

Outsourcing invigilators for exams, assessments, or other critical events is a smart move for many organisations. It allows you to focus on what you do best while ensuring the integrity and security of your exams. But have you ever wondered what goes into the cost of an outsourced invigilator? Let's break it down:

1. Day Rate: The most apparent cost is the invigilator's day rate. This is the fee paid to the invigilator for their time and expertise in overseeing exams. The day rate can vary depending on factors like location and the complexity of the task.

2. National Insurance (NI) on Costs: Just like with any employee, employers need to contribute to National Insurance on the wages they pay to invigilators. This expense is a crucial part of the overall cost.

3. Vetting Costs: Ensuring the invigilator's suitability is paramount. This includes background checks and vetting, often involving a Disclosure and Barring Service (DBS) check, which incurs a cost. These checks are necessary to maintain security and compliance.

4. Training Costs: Invigilators must be well-trained to carry out their duties effectively. Training costs, including initial training and ongoing professional development, factor into the overall cost.

5. Overheads: The organisation providing the outsourced invigilator service has its own operational costs, which are included in the fee. These overheads may cover office space, administrative staff, and more.

6. Corporate Tax: Like any business, the outsourcing company is subject to corporate tax, and this is factored into their pricing.

7. A Small Margin: It's not just about covering costs; businesses need to make a profit to stay afloat. The margin ensures the sustainability and growth of the invigilation service.

Understanding what goes into the cost of an outsourced invigilator is essential for making informed decisions. While it may seem straightforward, there's more to it than meets the eye. By outsourcing, you gain the advantage of expertise and efficiency without the need to manage these costs in-house.

So, next time you consider outsourcing invigilators, you can appreciate that the cost is more than just a day rate. It's a comprehensive package that includes various elements to ensure the success of your exams and assessments.